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Event Sponsor Portal

Thank you for choosing to join us at a 2018 Clinical Leader Forum event! Expect to receive communications related to your sponsorship via email as the event approaches. For event information that is specific to each location, including event details, deadlines, registration, shipping information, and a marketing toolkit, please visit the Philadelphia Event Portal.

.If you have any questions at all, don't hesitate to contact us at any time!

Taylor Hayes
Events Marketing Manager
814-897-7700 x204 

Ben Huggler
Events Director
814-897-7700 x320

Frequently Asked Questions

The Clinical Leader Forum team has compiled a list of the questions we get asked most often by event sponsors. If you are still not finding the answer you're looking for, please do not hesitate to contact Taylor Hayes at



Please refer to the sponsorship prospectus for opportunities to increase your exposure. Work with our sponsorship specialists to land on a package that best fits your business objectives. Feeling creative? We love to create custom packages. Talk to us about your ideas!

Please visit the sponsorship prospectus for details on securing a booth sponsorship.

8’x8’ space with back and side black curtains
Furnishings (6’ white draped table, wastebasket, 24” r x 42” h cocktail table, 2 tall chairs)
Full-color sponsor-designed ID sign
Post-show guest list (sent one-week after event, pre-show list not available)
Company profile (digital and print)
2 sponsored industry passes for customers/prospects
2 staff passes for personnel from exhibiting company (additional passes available for purchase at effective industry rate)

Electricity, hard-wired internet, and additional furniture substitutions are not included and should be ordered the locations Exhibitor Service company. View more details in the location specific portals.

Event sponsorship deadline is one week prior to the event; however, in order to be included in the personalized conference notebook and event signage, commitment must be made three weeks prior to the event.

Last day to register for personalized notebook and be included in event signage is Wednesday, April 18th.




Booth Packages include 2 staff passes.

Branding Sponsorships include 1-15 staff passes depending on sponsorship level.

Additional passes are available for purchase at the industry rate of $499 using code EXTRA5340. To register your staff please visit registration and use your company’s code that was emailed to you. Registration codes are also available in the Philadelphia Material Directory



Additional passes are available for purchase at the industry rate of $499 using code EXTRA5340.

Please email requests for staff passes edits/substitutions to Taylor Hayes at with the name, title, and email address for the updated staff member as well as the name of the staff member they will be replacing.

To ensure that your staff has a badge ready upon arrival on-site, please make sure they are registered by Wednesday, May 2nd.  In order to receive a personalized notebook, staff must be register by Wednesday, April 18th.

We would like to extend your opportunity to meet with clients/prospects, so we have lifted the limit on your VIP industry guest passes. Guests can register through the registration page by selecting pass type "Pharma/Biotech/Medtech" and entering the same unique Promo Code that you received to register your staff.

Please visit the Marketing Toolkit for each show location to download the conference logo and read our usage guidelines.


All shipping information can be found in the Philadelphia Event Portal

Please submit your company profile in the material submission section of the Philadelphia Event Portal

Booth selection will begin six weeks before the show date in the order in which the contracts were received. You will be able to view the floorplan for each location in the location portals once they have been finalized. Contact Taylor Hayes at with any questions.

  • Sharing or subletting of display space is not permitted.
  • Standard in-line displays may not exceed a height of 8 ft.
  • No part of the exhibit or equipment may exceed a height of 4' in the front half of the booth.
  • No exhibit is permitted to obstruct the view of adjacent booths.
  • All signs must be one sided only and must be set back within the sponsor's space so as not to detract from the overall impact of the exhibit that is directly adjacent.

Requests to deviate from these guidelines must be submitted in writing to Taylor Hayes at for approval prior to set-up.

Wi-Fi is available for free to our attendees and exhibitors. Hard wired internet and electric is not included with your booth but can be ordered through the venue PSAV. Additional furniture can be ordered through the contracted exhibitor service company for each specific location. Please visit the Philadelphia Event Portal


Wi-Fi is available for free to our attendees and exhibitors. Hard wired internet is not included with your booth but can be purchased.

Cancellation of or downsizing of any exhibit space must be made in writing and may be sent to Cancellation/downsizing fees are nontransferable and are based on the total amount and will be deducted from payments made. Fees will be withheld as follows: 
  • Notification received 60 days before the start of each event – NO FEE
  • Notification received 30 days before the start of each event - 50% FEE
Notifications received within 30 days of the start of each event – NO REFUND regardless of the reason for cancelling/ downsizing, including the failure of an exhibit to arrive on site.



Exhibition hours are typically the following:

Day 1

Show hours 8am-4pm
Networking Reception 4pm-6pm

Day 2

Show hours 8am-4pm
Teardown follows

Event specific schedules are available in the location portals.

Set-up hours: Tues, 5/8 from 3pm-6pm

Tear-down hours: Thursday 5/10 from 4pm-6pm

The number of details involved in setting up a booth space can be unpredictable, so we recommend taking care of everything during set-up hours the day before the show so you can fully focus on networking with attendees at breakfast the first day; however, the hall will be open between 7-8am the morning of the event for additional set-up time. Please notify Taylor Hayes at if you are planning on setting up the morning of the event.

Conference badges can be picked up at the Registration counter the morning of the event between 7-9am and must be worn at all times in the exhibit hall and during conference sessions.

Please note: staff passes must be registered online at least one week prior to the event to ensure your badge will be ready upon arrival on-site. If you have not registered, a business card is required to have a badge created.

Yes, all attendees are invited to our networking breaks which include breakfast, lunch, snacks, and a networking reception following the first day of the conference.

Yes! Sponsors are encouraged to attend (and participate!) in the sessions and panel discussions.

Exhibitors are strongly encouraged to promote their participation before and during the conference to increase awareness of their presence at the event. We have found that the sponsors who have seen the most success at our events are those who leave their tabletops and engage in the conference sessions. When you listen to the discussions, it becomes really easy to talk to your customers about the issues and challenges they want to talk about.

Wi-Fi is available for free to our attendees and exhibitors. Hard wired internet is not included with your booth but can be purchased.



All shipping information can be found in the Philadelphia Event Portal


All event sponsors will receive a post-conference attendee list emailed to the company contact on file with Clinical Leader Forum within one week following the show.

Current event sponsors can take advantage of the 2018 rate holder prices by locking in their participate at our 2019 events before the end of the year. Contact your Clinical Leader Forum sales representative for more information or email Dave Lanahan at

Event Sponsor Portals

For additional event information including:

Event Details
Material Deadlines
Material Directory
Register Your Team
Shipping Information
Exhibit Hall Floorplan
Marketing Toolkit

Visit the:

Philadelphia Portal

Not a sponsor yet?

Interested in getting involved with Clinical Leader Forum?